Job Position: Accounts & Administrative Executive
Location: Klang, Selangor
Position: Full-Time
Monthly Salary: RM1,800 – RM2,000.
Please read and understand the description in detail before applying.
ABOUT SUPEROPS
SuperOps is a maintenance technology startup that provides specialized services for the hospitality and F&B industries.
Among the services provided are commercial kitchen duct cleaning, air duct cleaning, disinfection services, HVAC, engineering works, digital services, and other services related to the food service industry.
RESPONSIBILITIES:
- Manage full set of accounts: AP, AR, and G/L.
- Ensure accurate and timely processing of payroll transactions and updates including salaries, benefits, garnishments, deductions, taxes, and other statutory deductions for full-time employees, part-time/casual workers, terminations, etc.
- Administer statutory submissions and payments including EPF, SOCSO, EIS, LHDN, and all matters related to monthly salary, ensuring timeliness, accuracy, regulatory and statutory compliance.
- In charge of recruitment functions, including job posting, screening, scheduling interviews, conducting reference checks, correspondence job offer letters, exit interviews and etc.
- Prepare monthly financial statements, spreadsheets, reports, and correspondence as required.
- Assist in year-end audit & preparing audit schedules.
- Responsible for quotations, delivery orders, and invoices.
- Match invoices to payments, prepare payment instruments, and obtain all necessary approvals.
- Review all invoices for appropriate documentation and approval prior to payment.
- Work with the management to arrange for the release of payments.
- Ensure all financial transactions are properly documented, authorized, and recorded.
- Respond to vendor inquiries and requests for confirmation.
- Reconcile vendor statements, investigate and correct discrepancies.
- Perform monthly bank reconciliation, monthly analysis, daily cheque issuance, daily collection.
- Confirm payments are reflected in bank statements.
- Submit management report as per deadline.
- To update monthly aging report.
- Organize and manage the safekeeping of accounts documentations, supporting documents, and maintain an organized filing for effective data retrieving.
- Assist incoming calls, emails, queries, and route correspondence appropriately.
- Manage office supplies including stationery, office equipment, pantry item, etc.
- Keep track of renewal of business and local council licenses, companies’ vehicles JPJ road tax renewals, and inspection schedules.
- Perform general clerical and administrative tasks.
- Perform any other ad-hoc assignment as and when required by higher management.
CANDIDATE REQUIREMENTS:
- Possess at least an LCCI certificate/Diploma in Accounting or equivalent.
- At least 3 years of working experience in the related field.
- Familiarity and intermediate use of Microsoft Windows, Microsoft Office (Excel, Word, and/or PowerPoint).
- Experience in using any accounting, payroll, and HR software.
- Familiarity in using search engines; reading and interpreting online documentations related to accounting, payroll, and HR software.
- Professional working fluency (written and spoken) in English, Bahasa Malaysia, and Mandarin/Cantonese (when communicating with suppliers/vendors and clients).
- Knowledge of accounting principles, best practices, and procedures.
- Pleasant personality, proactive and positive working attitude, with a strong sense of responsibility, self-discipline, and motivation to work, learn and re-learn.
- Committed to long-term career growth.
- Good communication, analytical and interpersonal skills with the ability to interact with all levels.
- Able to work in a team and independently with minimal supervision.
- Able to multi-task and prioritize tasks accordingly.
- Able to start immediately or within short notice.
- Possess own transport.
BENEFITS:
- We offer attractive remuneration basic salary to the right candidate.
- EPF, SOCSO & PCB contribution.
- Annual leave.
- 5 and 1/2 working days (1/2 day applicable only on certain weekends).
- Working hours: 9:30 am – 6:00 pm.
- Base salary: RM1,800 – RM2,000.
ABOUT SUPEROPS HQ:
- Address: 43, Jalan Angsa, Taman Berkeley, 41150 Klang, Selangor
- Ample open public carpark.
- 5 minutes or less to Central i-City, AEON Mall Bukit Raja, Klang Parade and Centro Mall.
- Plenty of food options, food centres, restaurants and stalls.
Interested candidates, please email your up-to-date resume to careers@superops.net with the subject titled “Administrative & Account Executive Job Application“.